Planned office maintenanceOffice Maintenance in London
For offices that don't have a facilities manager. We check your office every month, fix what's needed after your team has gone home, and keep a full record of every repair – for a fixed monthly fee.
- From £198/month
- Evenings & weekends
- Photo report every visit
Why planned office maintenance beats calling a handyman
Most small and medium offices in London only fix things when they break. A handle comes loose, a chair collapses, a wall gets scuffed – and someone has to find a handyman, wait for a quote and explain the job again. The work then happens in the middle of the day, next to your team.
Planned office maintenance works the other way round. We visit on a regular schedule, spot small problems before your staff notice them, and do the work while your office is closed. You always know what has been fixed, what is next, and what it costs.
It also protects you at the end of your lease. Offices that are maintained regularly – with photos and dates for every repair – usually face far smaller end-of-lease repair bills than offices that are left until move-out.
What's included in our office maintenance plan
- Monthly office check – a walk-round with our checklist: doors, handles, furniture, walls, fixings and trip hazards.
- One planned visit a month – up to 3 hours on site to work through your list.
- After-hours as standard – evening or weekend visits at no extra cost.
- Your office job list – every task with priority, status, date and photos, shared with you online.
- Photo report after every visit – before and after photos in your inbox by morning.
- Maintenance calendar – quarterly wall touch-ups, furniture and door checks, and seals before winter, planned for you.
What we maintain
Doors, locks & handles
Sticking doors, loose handles, hinges, door closers and cabinet locks.
Office furniture
Chair and desk repairs, furniture assembly and desk moves.
Walls & painting
Scuffs, dents, filling and repainting – done by an experienced painter and decorator.
Shelving & wall mounting
Shelves, whiteboards, screens, signage and artwork on all wall types.
Fixings & small repairs
Loose fittings, skirting, trims, blinds and general wear and tear.
Draughts & seals
Door and window seals, gaps and draughts checked before the cold months.
We don’t carry out certified electrical, plumbing or gas work. If a job needs a specialist, we’ll tell you straight away.
How our office maintenance works
Free remote quote
Send your list, photos or a short video and your address. We reply with a price or the right plan.
Your list
Your team adds jobs anytime by sending a photo on WhatsApp or email.
We plan
Jobs are prioritised and booked – usually evenings or weekends.
We fix
Our technician does the work while your office is closed.
You get a report
Photos and your updated list are in your inbox by morning.
Office maintenance pricing
HandiKeep Care
From £198 / month
For offices up to 300 m² (about 3,000 sq ft). 3-month minimum term, then monthly.
- Extra time or urgent visits: £45/hour (2-hour minimum for extra visits)
- Materials, parts and paint at cost
- Parking and congestion charges at cost if there's no on-site parking
Larger office or several sites? We plan visits by floor and zone – ask for a tailored quote. Need a one-off job instead? See our office handyman service.
Site visit, only when needed: up to 300 m² £50 · 300–1,000 m² £75 · over 1,000 m² quoted. The visit fee is deducted from your invoice when you book work over £500.
Office maintenance across London
We look after offices across London, including:
- City of London
- Westminster
- Camden
- Islington
- Southwark
- Tower Hamlets
- Hackney
- Canary Wharf
- Shoreditch
- Stratford
Office maintenance FAQs
What does office maintenance include?
Our HandiKeep Care plan includes a monthly office check, one planned visit of up to 3 hours, after-hours scheduling at no extra cost, photo reports and a managed maintenance calendar. Typical jobs include doors and locks, furniture repairs, desk moves, shelving and wall mounting, painting touch-ups and general repairs.
How much does office maintenance cost in London?
HandiKeep Care starts from £198 per month for offices up to 300 m² (about 3,000 sq ft). Extra time is £45 per hour, and materials are charged at cost. Larger offices get a tailored quote. Send us photos first, and we will tell you if a site visit is needed.
Can you work outside office hours?
Yes. We work 07:00–23:00, seven days a week. Most maintenance visits happen in the evening after your team has gone home, or at the weekend, at no extra cost for Care clients.
Do you do electrical, plumbing or gas work?
No. We don’t carry out work that needs a certified electrician, plumber or Gas Safe engineer. If we spot something that does, we’ll tell you straight away so you can book a specialist.
Is there a minimum contract?
HandiKeep Care has a 3-month minimum term, then continues monthly. One-off visits need no contract.
Get your free quote
WhatsApp or email us your list, photos or a short video and your office address. If a site visit is really needed: up to 300 m² £50, 300–1,000 m² £75, over 1,000 m² quoted – deducted from your invoice when you book work over £500. We reply within 2 hours during opening hours (07:00–23:00).